OFFICIAL BYLAWS OF THE HAWAII RIFLE ASSOCIATION (as amended, 2002)
ARTICLE I – NAME
The official name of this organization shall be the HAWAII RIFLE ASSOCIATION, a non-profit organization registered and incorporated within the State of Hawaii and representing the National Rifle Association as its State Affiliate Organization for the State of Hawaii.
ARTICLE II – PURPOSES AND OBJECTIVES
In accordance with the purposes and objectives of the National Rifle Association o America, this Association will strive to create a public sentiment of support for the individual possession of firearms by law-abiding citizens. The Association will encourage training in the use of firearms for sport as an essential contribution to national security for personal defense and as a bulwark of individual liberty. It shall also be the purpose of this Association to encourage the organization, operation and administration of affiliated clubs to promote and coordinate state-wide activities related to the ownership and lawful use of firearms and to cooperate with other organizations in the conservation of wildlife resources with the State of Hawaii and throughout the United States.
THE DETAILED OBJECTIVES OF THIS ASSOCIATION INCLUDE BUT ARE NOT LIMITED TO:
(A) The protection and defense of the inalienable constitutional right of the individual American citizen to legally acquire, transport, possess, carry, use and transfer ownership of arms in order that the people may exercise their right to self-preservation and defense of family, person and property as well as to defend the Nation and the individual liberty of its citizens.
(B) The promotion of marksmanship practice both as a sport and as a fundamental aspect of national defense.
(C) The promotion of all shooting sports.
(D) The encouragement of hunting as a major recreational sport in the State of Hawaii.
(E) To assist in the planning, construction, acquisition and preservation of shooting ranges of all types.
(F) To support the Civilian Marksmanship Program of the Department of Defense and to encourage member clubs to enroll and participate in that program.
(G) To promote the highest degree of sportsmanship and good fellowship among the membership of the Association and to prevent the occurrence of tolerance of unsportsmanlike conduct.
(H) To promote the conservation and wise use of wildlife and other natural resources and to cooperate with conservation organizations.
(I) To promote public safety, law and order.
ARTICLE III – MEMBERSHIP
SECTION 1: CATEGORIES OF MEMBERSHIP
Membership in the Association shall be composed of six categories, five individual and one affiliated club, who shall pay such dues as may be set, the Board of Directors for the respective categories of membership and meet all other requirements for membership as set forth in this article.
SECTION 2: INDIVIDUAL MEMBERSHIP
(A) Individual membership shall be open to all citizens of the United States who are of good repute, have never been convicted of a felony, subscribe to the purposes and objectives of the Association and the National Rifle Association of America, and meet the specific requirements for the type of membership for which application is made. The endorsement of a current member shall not be a requirement for membership.
(B) Types of individual membership shall include the following:
(1) ANNUAL membership: Open to any person living in the State of Hawaii who, having attained the age of eighteen years, makes application on the prescribed form, pays the required dues and otherwise meets all the criteria prescribed in Article III, Section (A). Term of membership shall commence on the day of receipt of the application for processing and end the last day of the next month, after acceptance, one year later.
(2) ASSOCIATE ANNUAL membership: Open to any non-resident who meets the qualifications for Annual membership except for living within the State of Hawaii. Such members shall exercise all privileges except the right to vote and hold office in the Association.
(3) LIFE membership: Open to any person who makes application, tenders the required dues and otherwise meets the requirements of Annual membership. Life members shall be entitled to exercise all the privileges as an Annual member of if and shall also enjoy such special recognition and privileges accruing to Life Members as may be determined by the Board of Directors and approved by the Association’s voting membership.
(4) SPOUSE membership: Open to persons sharing a spousal relationship, living in the same household and mailing address, who make joint application, tender the required dues of $25.00 per couple and otherwise meet the qualifications for Annual membership. The Spouse members shall receive one(1) association newsletter or other official mailing to their household. Separate association identification cards are to be issued. Each shall be eligible to cast one vote in elections of or questions before the Association after sustaining continuous membership for one year.
(5) JUNIOR membership: Open to young people between twelve and eighteen years of age, who otherwise meet the requirements of Annual or Associate membership. Such members, upon attaining their eighteenth birthday, having maintained continuous membership in good standing for a period of one year prior to the eighteenth birthday and residing with in the State of Hawaii shall be issued an Annual membership card and there after enjoy all the rights of an Annual member, including voting in elections of the Association and or questions on issues before the membership.
(6) HONORARY membership: May be conferred upon any individual by action of the Board of Directors. Honorary membership may be of any duration specified by the Board of Directors when conferring said membership. Honorary membership shall not confer the right to vote or hold office in the Association.
SECTION 3: AFFILIATED CLUB Membership
Affiliation shall be open to all organized and operating clubs, associations of other non-profit corporations existing within the State of Hawaii with a minimum of ten members, such organizations subscribing to the purposes and objectives of this Association, which make application and tender the required dues,and which are approved for affiliation by the Board of Directors. The Secretary shall issue an appropriate Certificate of Affiliation each affiliated member club. Individual members of Affiliated Clubs are to be encouraged to enroll in the HRA in any of the categories of membership.
SECTION 4: COMMERCIAL Membership
Commercial memberships shall be open to individuals, limited and general partnerships and corporations registered to conduct business in the State of Hawaii,such organizations subscribing to the purposes and objectives of the Association. Applications for and renewal of Commercial membership shall be on the same basis as Affiliated club membership. Commercial membership will not constitute authority to use the Association’s letterhead or distinctive indicia for commercial purposes, and will not constitute an endorsement of the Commercial member’s products or services. Commercial members will not exercise the rights to vote or hold office.
SECTION 5: RIGHTS AND PRIVILEGES OF MEMBERSHIP
(A) Except as otherwise provided in these Bylaws, all categories of Association membership shall receive all Association publications, attend and be heard at all meetings of the Association, compete in any match of competition sponsored by the Association for which they meet eligibility standards, and exercise such rights and privileges as may accrue to members in good standing of the Association.
(B) Annual and Life Members, who are at least 18 years of age, shall have the right to vote in all matters which are put to a vote of the membership as specified in Article III, Section 6. Members must be 21 years of age to hold any appointed or elected office of the Association for which they are otherwise eligible.
(C) Affiliated Club Members shall have the privilege of entering a team or teams in competition for Association trophies, as now established or to be established under such competitive rules as may from time to time be promulgated by the Board or Directors. Affiliated clubs shall also have the privilege of conducting State Championship competitions on behalf of the Association, after making proper and timely application therefore,and upon written approval of the Board of Directors of this Association.
SECTION 6: VOTING
Each member in good standing of any membership category, with voting eligibility, residing in the State of Hawaii, shall be entitled to cast one vote when voting for the Board of Directors, any amendment to these Bylaws or any motion of issue before a general membership meeting. Members must have maintained their Association membership for at least one full year from application acceptance to be eligible to vote. All voting shall be done in presenter by mail, except as directed otherwise by the laws of the State of Hawaii. No members of any category, who is in arrears of any payments, fees or dues, shall be eligible to vote. Cumulative voting is prohibited.
(A) Membership in the Association shall automatically terminate on the last day of the month in which renewal payments were due, if dues remain unpaid, within ninety days after date of termination of membership.
(B) A member maybe suspended or expelled from membership in the Association by a majority vote of the Board of Directors, for cause. No vote or suspension or expulsion or a member may be taken unless the Secretary shall have caused notice or the proposed suspension or expulsion, together with the charges which are thought to merit suchaction,and notification of the member’s right to request a hearing of the charges, to be forwarded to the accused member no less than 10 days prior to the date of the meeting of the Board of Directors at which the vote on suspension or expulsion will be taken. If the member does not request a hearing on the charges,the member will be deemed to have waived his right to a hearing of the matter, and indicates the willingness to abide by the decision of the Board of Directors. If the member requests a hearing, the Board of Directors must convene hearing within 30 days, at which time the accused member shall have the right to confront accusers, examine witnesses, and present evidence bearing on the charges. The location of the hearing shall be at a site practicable for both the accused and the Board. At the completion of the hearing, the Board of Directors,by majority vote of all Directors may affirm the charges and impose a suspension or expulsion; affirm the charges and impose some lesser penalty or reject the charges.
(C) Charges against a member may be brought by any member of the Association in good standing,but they must be made in writing,with supporting documents, if any, attached. Charges should be submitted to the attention of the Secretary or President of the Association.
(D) Any member of the Association who is suspended or expelled by the National Rifle Association of America for cause shall likewise by immediately suspended or expelled by this Association, upon notice of said suspension or expulsion or the member by the NRA being received by the Secretary of this Association.
SECTION 7: RESIGNATION
A member may resign from the Association by letter to the Secretary or the Association. Resignation will be considered effective upon the date received, unless the date is specified within the resignation. In the case of an Affiliated Club, the resignation must be in the form of a l companies by a resolution of resignation adopted by a majority of the Club’s Board of Directors. Resignation shall not release a member or Affiliated Club from any financial obligations to the Association previously incurred,nor shall any member be entitled to any pro-rated rebate or refund of dues or fees paid to the Association.
ARTICLE IV – MEETINGS OF THE ASSOCIATION
SECTION 1: ANNUAL MEETING
During the month of November of each year the Association shall conduct an Annual Meeting for the presentation of Annual Report(s) and the transaction of such other business as may properly come before the meeting. The exact date, time and place of this meeting shall be determined by the Board of Directors. Not less than30 days notice, specifying the time, date and place of the meeting shall be provided to all members of the Association through its official journal, or alternately, through individual notices by mail, except to Associate Annual and Commercial members.
SECTION 2: SPECIAL MEETINGS
Special meetings of the Association may be held at any time, upon the call of the President, a majority of the Board of Directors, or upon petition of 20 percent of the individual members in good standing of the Association. Such petition shall state the subject of the proposed meeting. Notice of the time, place and subject of any proposed special meeting shall be provided to all members in good standing except Associate members and Commercial members,not less than 30 days prior to said meeting.
SECTION 3: QUORUM
At the Annual or any Special meeting, a quorum shall consist of the eligible voting members in good standing, there present.
ARTICLE V – THE BOARD OF DIRECTORS
SECTION 1: COMPOSITION
The Board of Directors shall consist of eleven members, at least 21 years of age,elected as provided in this Article from among the individual member entitled to vote for the Board of Directors. Of these eleven members, there shall be at least one Director who is a legal resident of each of the counties of Oahu, Hawaii, Kauai, and Maui. The candidate receiving the most votes to represent their respective county shall be designated Regional Vice-President of each respective county any specified position be unfilled, vacancies shall be filled as stipulated in Section 12 of this Article, by Presidential appointment.
SECTION 2: TERM OF OFFICE
(A) Directors shall be elected to office during an annual election conducted in October of each year, commencement of term to take effect at the conclusion of the Annual Meeting held in November of that same year.
(B) The first four candidates receiving the most votes shall serve
in office for two-year terms ending at the Annual Meeting in November of the second year in office. The next three candidates receiving the next highest number of votes shall be elected to terms in office ending at the Annual Meeting in November after one year in office. In the event of more than seven positions on the Board of Directors needing to be filled, all candidates elected, other than the first four, shall serve one year terms expiring in November at the General Membership Meeting of the following year. The initial terms of the Board Members elected Regional Vice-Presidents shall expire as follows; Kauai County in November, 1993, Hawaii County, in November, 1994, and Maui County in November, 1995.
ARTICLE VI – OFFICERS
SECTION 1: NUMBER AND ELECTION
(A) The Officers of the Association shall consist of a President,Vice-President, Secretary and Treasurer, elected by and from the Board of Directors for one year terms an the Board of Directors meeting immediately following the Annual Meeting. No Director shall serve as an Officer in the same Office for more than two consecutive years with the exception of the Treasurer. Officers must be members in good standing of the Association, and at least 21 years of age. They must also be members in good standing of the National Rifle Association. No officer may hold more than one Office simultaneously, except the Treasurer who may also hold the office of Secretary. Directors must be members in good standing for at least one year prior to their appointment or election.
(B) The Board of Directors may establish
other appointive Offices as it deems proper to
expedite the conduct of the affairs of the Association.
SECTION 2: POWERS AND DUTIES
(i) The President shall serve as Chairman of both the Board of Directors and Executive Committee, and shall preside at all meetings there of and at all meetings of the General Membership. The President shall serve as a member, ex-officio, with the right to vote, on all Committees except the Election Committee. Except for the Election Committee, the President shall make all required appointments of Standing and Special Committees and the Chairman thereof, subject to the confirmation of the Board of Directors.
(ii) As the Annual Meeting of the Association and as such other times as may be deemed proper, the President shall communicate to the members such matters and make such recommendations as may, in the President’s opinion, tend to promote the welfare and increase the usefulness of the Association and shall perform all such other duties as usually pertain to this Office, or which shall be assigned to the President by the Board of Directors.
(iii) At the Annual Meeting of the Association,the President shall present an annual report to the membership in attendance, reporting on the status of enrollment,present any future programs including legislative matters,the financial condition of the Association and other items as the Board of Directors may direct.
(B) VICE – PRESIDENT
The Vice – President hall perform the duties of the President in the absence of the President, at the request of the President, or in the event of the President’s inability to act. In case a vacancy should occurring in the Office of President, the Vice – President shall become President and serve for the balance of the President’s term.
The Secretary shall attend and keep minutes of all meetings of the Association,the Board of Directors and the Executive Committee. The Secretary shall see that all notices are given in accordance with the provisions of State law and these Bylaws; shall be the custodian of all books, minutes and records of the Association, except for the Treasurer’s books of account. The Secretary shall conduct and preserve all official correspondence and perform such other duties as may be assigned by the President or the Board.
(D) MEMBERSHIP DEPARTMENT
The Chair of the Membership Department shall receive all applications for membership in the Association, be responsible for the collection of all dues, fees for sales of indicta, fraternal items and the like, and shall remit same promptly to the Treasurer, obtaining a receipt therefore. The Chair shall issue such credentials, membership cards and indicia of membership as maybe required by these Bylaws or as directed by the Board. The Chair shall be responsible to the Secretary for maintaining an accurate roster of all current and former members in good standing, including their mailing addresses and such other information as may be required by the Board. This roster of membership shall be closely held in the strictest confidence by the Board and anyone to whom it is entrusted, in whole or in part, and shall not be used for any commercial purpose or to solicit for any entity other than the Hawaii Rifle Association and the National Rifle Association. Information on lapsed or non-members within the HRA database shall not be transferred to any person or entity outside the HRA.
(i) The Treasurer shall receive and be responsible for all money,bills, notes, bonds and like property belonging to the Association. He shall establish and maintain proper accounting standards for the handling of the Association’s funds, and shall be responsible for the safekeeping of the funds in such banks, other financial institutions, and / or investment media as shall be determined by the Board of Directors. The Treasurer shall provide a report on the financial condition of the Association at all meetings of the General Membership, the Board of Directors, at the Annual Meeting, and at such other times as called upon to do so by the President.
(ii) The Treasurer shall assist a Committee consisting of two ( 2 )members of the Board of Directors and two (2) members of the General Membership to conduct an annual examination of the Association’s books of account,and prepare a statement of financial condition at the close of each fiscal year, and shall furnish a copy of such statement, together with a certificate of examination, to the Board of Directors and the General Membership.
(iii) At the expiration of the Treasurer’s term of Office, the Treasurer shall promptly deliver to the incoming Treasurer all books, money and other property of Association the Treasurer’s charge, or, in the absence of a successor, the Treasurer shall deliver such properties to the President. The Treasurer shall perform such other duties as may be assigned by the President or the Board of Directors.
SECTION 3: VACANCIES
In the event of a vacancy in any Office other than the President, the vacancy shall be filled by appointment by the President, with prompt notice being given to the Board of Directors and the Membership.
SECTION 4: SUSPENSION AND REMOVAL
Any Officer may be suspended or removed from Office for cause, by a two-thirds majority vote of the Board of Directors; provided, however, that no vote on such suspension or removal shall be taken until the Secretary shall have caused notice to be served upon the accuser Officer, stating the nature of the charges thought to merit suspension or removal and giving the accused an opportunity to request a hearing on the charges before the Board. If such a hearing is requested,it shall be conducted as specified in these Bylaws. Any such suspension or removal from Office shall have no effect upon the Officer’s status as a member of the Association, except by a voluntary resignation.
SECTION 5: APPOINTIVE OFFICES
Appointive Offices of the Association shall include a Membership Chair, Competition Chair, Education and Training Chair, Finance Chair, Hunting Activities Chair,Junior Activities Chair, Public Relations Chair, Publications Chair (monthly journal / newsletter), Member Communications (“Telephone Tree”) Chair and one or more Public Service Project Chairs. The specific powers and duties of these Appointive Offices, as well as their terms of Office, shall be as specified by the Board of Directors. The Board shall retain the power to create additional Appointive Offices,or abolish any such Offices previously created, as it deems fit and necessary.
SECTION 6: INDEMNIFICATION
Each Director, Officer and Member of this Association shall be indemnified by the Association against all reasonable costs, expenses and liabilities (including counsel fees), actually and necessarily incurred by or imposed upon them in connection with any claim, action, suit, proceeding, investigation or inquiry of whatever nature in which they may be involved as a part or otherwise by reason of their having been an Officer, Director or Member of the Association,whether or not they continue to be such Director, Officer or Member of the Association at the time of the incurring or imposition of such costs, expenses or liabilities, except in relation to matters as to which they shall be finally adjudged in such action, suit, proceeding, investigation or inquiry to be liable for willful misconduct or gross negligence towards the Association if the performance of their duties, or in the absence of such final adjudication,and determination of such liability by the opinion of legal counsel selected by the Association. The foregoing Rights of Indemnification shall be in addition to any not in limitation of all Rights to which such persons may be entitled as a matter of law and shall inure to the benefit of the legal representatives of such person.
ARTICLE VII – THE EXECUTIVE COMMITTEE
SECTION 1: COMPOSITION
The Executive Committee shall consist of the President,Vice-President, Secretary, Treasurer and one member of the Board of Directors who is not an Officer, and who shall be elected by the Board of Directors.
SECTION 2: POWERS AND DUTIES
The Executive Committee may act in place and stead of the Board of Directors between Board meetings on all matters, except those specifically reserved to the Board by law or these Bylaws, pursuant to delegation of authority to such Committee by the Board of Directors. All actions of the Executive Committee shall be reported to the Board for ratification at the next regular meeting of the Board.
SECTION 3: CALL OF MEETINGS
(A) There shall be no regularly scheduled meetings of the Executive Committee. The Executive Committee shall meet upon the call of the President, proper notice being given.
(B) In the event the President is unable or unwilling to call a meeting of the Executive Committee, a meeting may be called by a majority vote of the Committee members provided proper notice is given to all members of the Committee.
SECTION 4: QUORUM
A majority of the Executive Committee shall
constitute a quorum for the conduct of business.
ARTICLE VIII – COMMITTEES
SECTION 1: STANDING COMMITTEES
The Association shall maintain the following Standing Committees:
(A) Competitions Committee
(B) Education and Training
Committee Liaison with State Public Libraries for book donations.
(C) Membership Committee – Member cards & database, sales
(D) Finance Committee
(E) Hunting Activities Committee – Liaison with Hawaii Hunting Advisory Council.
(F) Junior Activities Committee – Support
for Junior shooters going to mainland to compete.
(G) Law Enforcement Committee
(H) Legislative Affairs Committee – Hawaii Citizens Rights PAC
(I) Nominations and Elections Committee
(J) Public Relations Committee
(K) Publications Committee – HAWAIIAN RIFLEMAN Newsletter
(L) Range Development Committee
(M) Adopt-A-Park Committee – Koko Head Range Complex, Oahu
SECTION 2: SPECIAL COMMITTEES
The President shall establish such Special
Committees as deemed necessary for the conduct of
the affairs of the Association, and shall appoint
the Chair and members thereof.
SECTION 3: REPORTING REQUIREMENTS
(A) At least once each year every Standing Committee shall submit a written report through the Secretary of the Association to the Board at the Annual Meeting, and shall report at such other times a may be directed by the President. Each Special Committee shall report at such time and place as maybe specified by the President of the Board of Directors. Committees may also make written reports and recommendations to the Board of Directors or Executive Committee at any Regular or Special Meeting.
(B) A summery of the Annual Reports, as approved by the Board of Directors, shall be published in the December issue of the Association’s journal.
ARTICLE IX – FINANCES
SECTION 1: FISCAL YEAR
The fiscal year of the Association shall begin October 1st and end September 30th of each year.
SECTION 2: BUDGET
With the recommendation of the Financial Committee, the Board shall adopt in advance of the next fiscal year, an annual operating budget covering all activities of the Association. Individual Committees shall submit a proposed budget to the Treasurer during the month of October for the Treasurer’s information in preparing an annual operating budget.
SECTION 3. MEMBERSHIP DUES of the Association shall be established by the Board of Directors.
ARTICLE X – PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, Newly Revised, or any subsequent revision thereof, shall govern the deliberations at all meetings of members, the Board of Directors and the Executive Committee unless specific exceptions are providedby the Bylaws.
ARTICLE XI – DISSOLUTION
The Association shall use its funds only to accomplish the objectives and purposes specified in the Bylaws and no part of said funds shall inure, or be distributed to the members of the Association. Upon dissolution of the Association, after the payment of all outstanding indebtedness of the Association, including any unpaid loan capital, any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific or philanthropic organizations to be selected by the Board of Directors.
ARTICLE XII – AMENDMENTS
These Bylaws may be amended or repealed by a two-thirds count of the votes cast by members entitled to vote at the Annual Meeting of members, or by mailed ballot once a year, notice of such proposed changes having been sent in writing to the members entitled to vote thereon not less than thirty days before such voting. Amendments may be proposed by the Board of Directors on its own initiative, or by petition of 100 members entitled to vote addressed to and received by the Board of Directors not less than sixty days prior to any voting. All such proposed amendments shall be presented by the Board to the membership with or without recommendation. The Secretary shall make the amended Bylaws available to all members of the Association. Proposed amendments must be submitted to the NRA for approval prior to voting. These Bylaws shall become effective immediately upon ratification by the majority of those members eligible to vote as specified in Article III, Section and the Board of Directors, as specified in the Articles of Incorporation.
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